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JOB TITLE: Deputy Clerk of Court
DEPARTMENT: Finance/Municipal Court
DATE POSTED: 02/26/2019
DEADLINE: Open Until Filled
MUST MEET MINIMUM REQUIREMENT: High school diploma or GED; preferred some college courses in criminal justice or related field from an accredited college or university; and two (2) years of experience in general office work; preferred experience in municipal court or law enforcement. Equivalent combination if education and experience is acceptable. Must be able to obtain Georgia Crime Information Center (GCIC) certification within one (1) year and maintain re-certification thereafter.
NATURE OF WORK: This position is an experienced level, clerical position responsible for processing, recording, and maintaining records in a Court. Work involves ensuring records for judge/solicitor are up-to-date and accurate; maintaining up-to-date information for citations; processing related payments; preparing attorney requests; issuing post court calls, creating Court dockets; and processing case dispositions.
ESSENTIAL JOB FUNCTIONS: Prepares and processes records, forms, and other legal papers for Court; ensures all materials are complete, accurate, and in compliance with Georgia Law and Court procedures. Responds to inquiries, questions, and complaints from the general public and Court related personnel over the telephone and in person regarding Court procedures, policies, personnel, or specific cases. Prepares, maintains, distributes, records, and files various reports, records, and other documents pertinent to the smooth operation of Court, ensures this information is in compliance with Court policies, procedures, and state requirements. Imports citations; maintains citation numbers for court dates; verifies citation numbers and dollar amounts match; and closes paid citations. Receives and accounts for money for fines and fees. Runs criminal and/or driver histories for upcoming court dates. Issues Subpoenas for officers and witnesses. Ensures attorney requests are prepared such as discovery, bind-overs, conflicts, resets, etc. Arranges dockets for Court and assist Clerk/Judge in Court. Makes post court calls; sends out warning letters. May operate City vehicle in the performance of duties or to attend training programs. Performs other related duties as assigned. Must have knowledge of legal forms, documents, terminology, applicable record keeping requirements for court action and defendant case files. Must possess the ability to prepare and maintain detailed reports and records. Must have the ability to meet and be tactful and courteous with the public and communicate clearly and effectively verbally and in writing.
PHYSICAL DEMANDS INCLUDE: The work is light work and requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects. Additionally, the following physical abilities are required: feeling, fingering, handling, hearing, lifting, mental acuity, reaching, repetitive motion, speaking, talking, visual acuity, and walking. Work is typically performed in an office.
SELECTION PROCEDURE: Selection will be made from a register of eligible applicants that may be established by education, work experience, polygraph, personal interview, credit check, criminal history, driving history, (copy of drivers’ license may be required), drug screen, and/or physical examination.
TO APPLY: Applications must be submitted to City of Fayetteville, 240 South Glynn Street, Fayetteville, GA 30214 or emailed to email@example.com. For a more detailed Job Description, contact Human Resources at 770-719-4183.
The City of Fayetteville is an Equal Opportunity Employer. In compliance with the Americans with disability Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages bot prospective and current employees to discuss potential accommodations with the employer.