Bids and RFPs

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Procurement Vision Statement

The goal of the Procurement Department is to achieve the highest standard of professional public procurement, and foster transparency to the procurement process.

Procurement Process

The goal of the Procurement Department is to achieve the highest standard of professional public procurement, and foster transparency to the procurement process.

  • Small Purchases  (up to $1,000.00 and budgeted ), direct purchase by the Department Head.
  • Informal  (Above $1,000.01 up to $5,000.00 and budgeted), minimum of three written quotations taken by the Department Head and submitted to the Purchasing Agent. Results of quotations and award shall be recorded and filed.
  • Semi-formal ($5,000.01 up to $25,0000.00 and budgeted), minimum of three written quotations taken by Department Head and submitted to the Purchasing Agent. The Purchasing Agent submits copies to the City Manager. Results of quotations and award shall be recorded and filed.
  • Formal ($25,000.00 and budgeted), competitive sealed solicitation required; Invitation for Bids, Request for Proposals, Request for Qualifications, etc.
  • Public Works Construction Projects ($100,000 or more and budgeted), requires public advertisement, sealed competitive bids by purchasing department.
  • Purchasing Agent and City Manager make recommendation to City Council and they award bid.  Results of bids and award to be recorded and filed.
  • Fayette County Collaborative Buying List or State Contract (Budgeted items including vehicles), direct purchase by Department Heads through Purchasing Agent with City Manager and Financial Director approval.
  • Professional services, the City Council may appoint or contract with vendors for professional services based upon qualifications and experience of the respective vendors. These professional services shall include, but not be limited to, auditor, attorney, solicitor, judge, judge pro tem, engineers, architects, and surveyors.
  • Compliance with federal requirements. Where a Procurement involves the expenditure of federal assistance or contract funds, the Purchasing Agent shall comply with such federal laws and authorized regulations which are mandatory applicable and which are not presently reflected in this chapter.
  • Sole Source Procurement. A contract may be awarded without competition when the Purchasing Agent determines in writing, after conducting a good faith review of available sources, that there is only one (1) source for the required supply, service, or construction item.  The Purchasing Agent shall conduct negotiations, as appropriate, as to price, delivery, and terms.  A record of sole source procurements shall be maintained as a public record and shall list each contractor’s name, the amount and type of each contract, a listing of the items(s) procured under each contract, and the identification number of each contract file.

The Purchasing Department has the following Invitations for Bids and Request for Proposals (RFPs) available for interested potential bidders. The information is available in PDF format for viewing and printing. Through the Cooperative Purchasing Agreement with Fayette County, the City of Fayetteville uses the same Bid List as the County. Please use the link provided to access the bid list and application.

Fayette County Bid List

In accordance with the Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, handicap/disabled in consideration for an award.